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Classroom & TelSpan: How it Works

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John Mackenzie
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Use TelSpan to run live webinars through Classroom. This article covers scheduling the webinar in TelSpan, embedding it in Classroom, and what attendees see.

Setting up a webinar in TelSpan

  1. Log in to your organization’s TelSpan instance on the TelSpan login page.
  2. Select New Meeting to set up and schedule your live webinar broadcast.

    The TelSpan menu with the New Meeting button

  3. Enter the details for your live webinar: the topic, the duration, and the start date.

    The New Meeting form with the Topic, Duration, and Start Date fields and the Advanced options button

  4. Select Advanced options.
  5. Select the Access tab to set session login requirements.

    The Access tab with the session login requirements

  6. Select Save to schedule your webinar.

    The scheduled webinar with the Save button

Note: To run a live webinar through Classroom, you need only a topic (the session name), a duration, and a start date. A specific start time is optional.
Tip: If attendees log in through Classroom, clear Email and Company/Institution. They are redundant for the user and create an additional login barrier. All that is required is the user’s name, which can be whatever they choose, such as a first name, full name, nickname, or association name.

To edit settings after you schedule your webinar, point to the webinar and select the pen icon.

The scheduled webinar with the pen icon for editing

Embedding a webinar in Classroom

First, get the embed code from TelSpan.

  1. In TelSpan, select the webinar name to open the admin view of your webinar.
  2. Go to Options.
  3. Scroll down to Copy Embed Code.
  4. Select Iframe.
  5. Copy the code that is presented to you.

    The Options page with the Copy Embed Code setting and the Iframe option

  6. In Classroom, go to Learning Center and open the package designed to host your live webinar.
  7. In the text content area, select Insert, then select Media.
  8. Paste the embed code that you copied from TelSpan.

    The Media window with the embed code pasted in

  9. On the General tab, enter new dimensions of 1200 x 600 so that the entire window fits on the screen. Keep Constrain proportions selected.
  10. Select Save to update the package with the TelSpan webinar.

Attendee and learner experience

When attendees visit your Classroom, they choose from the sessions, presentations, and keynotes that you set up. If you need help with this part, contact our Customer Success team.

  1. Inside a package or session, the user is asked to enter a name. The name can be a first name, full name, nickname, or association name. It is visible to others in the participant listing.

    The prompt asking an attendee to enter a name

  2. After the attendee enters a name, they gain access to the webinar through your Classroom package.

    The webinar displayed in the Classroom package

Note: Some users might be prompted by their browser to activate Flash player and then enter their name again.

Video how-to

Watch this video for a walkthrough of the process.

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