Managing website permissions

What are access permissions?

Access permissions allow administrators to grant or restrict visibility to specific areas, pages, and features of your website based on member groups. For example, a registration page or news article can be visible only to full-time members while remaining hidden from prospect members or the public.

Permissions apply across five areas of MC Professional:

• Articles: Individual site pages or content blocks.
• Categories: Folders used to organize articles. If a member group is blocked from a category, they are automatically blocked from viewing any article inside that category.
• Menu items: The clickable navigation links in your menu bar.
• Widgets: Reusable content blocks (like announcement sidebars or quick links) displayed on your pages.
• Calendar: Scheduled events displayed on your public or member-only calendars.

Article permissions

Manage article permissions using one of two methods.

Method 1: In bulk

The permissions grid shows articles in the first column and member groups in the remaining columns.

1. Go to Website > Articles.
2. Select Permissions in the top toolbar.
3. To grant all groups access to an article, select Quick Set for that row.
4. To grant selective access, select individual checkboxes under the appropriate member group columns.
5. Select Save.

Method 2: Inside the article editor

1. Go to Website > Articles.
2. Select the title of the article you want to edit.
3. Locate Group Access checkboxes on the right side of the editor.
4. Select or clear checkboxes for the appropriate member groups.
5. Select Save.

Category permissions

Category permissions are typically set during website launch but can be adjusted by an administrator at any time.

The permissions grid shows category folders in the first column and member groups in the remaining columns.

1. Go to Website > Categories.
2. Select Permissions in the top toolbar.
3. To open a category to all member groups, select Quick Set for that row.
4. To grant access to specific groups only, select individual column checkboxes.
5. Select Save.

Menu item permissions

The permissions grid shows navigation links in the first column and member groups in the remaining columns.

1. Go to Website > Menu Items.
2. Select the name of the menu set you want to update (such as Main Menu or Footer Menu).
3. Select Permissions in the top toolbar.
4. To make a link visible to all visitors, select Quick Set for that row.
5. To restrict the link to specific member groups, select individual group checkboxes.
6. Select Save.

Widget permissions

The permissions grid shows custom widgets in the first column and member groups in the remaining columns.

1. Go to Website > Widgets.
2. Select Permissions in the top toolbar.
3. To open a widget to all member groups, select the checkbox under the main Widget column header for that row.
4. To restrict the widget, select individual group checkboxes across that row.
5. Select Save.

Calendar event permissions

Manage event visibility using one of two methods.

Method 1: In bulk

The permissions grid shows scheduled events in the first column and member groups in the remaining columns.

1. Go to Community > Calendar.
2. Select Permissions in the top toolbar.
3. To make an event visible to everyone, select the checkbox under the main Event Title column header for that row.
4. To restrict visibility, select individual member group checkboxes across that row.
5. Select Save.

Method 2: Inside the event editor

1. Go to Community > Calendar.
2. Select the title of the event you want to modify.
3. Scroll to the Permissions section on the event setup page.
4. Select Toggle All to select or clear all groups at once.
5. Select or clear individual checkboxes for specific member groups.
6. Select Save.