Articles in this section

About the Transaction Report

Avatar
John Mackenzie
Updated
Follow

What is it?

The Transaction Report shows all transactions in your account.

How to access

Go to Financial > Transaction Report.

What does it show?

The Transaction Report displays the following columns:

  1. Invoice ID
  2. Transaction Date
  3. Transaction Type
  4. Description
  5. Amount
  6. Payment Method
  7. Status
  8. Trans/Check #
  9. Revenue Account
  10. First Name
  11. Last Name
  12. Organization

Using filters

All transactions in MC Professional appear in the Transaction Report. Use filters to narrow results, or export the report for your accounting software.

Transaction Date Range

Use the Transaction Date Range filter to show transactions within a specific date range.

Revenue Account

Use the Revenue Account filter to show transactions for a specific revenue account.

Transaction Type

Use the Transaction Type filter to view transactions by type.

  • Sale: Generated when an invoice is created. Every invoice includes a Sale line item.
  • Payment: Generated when an invoice item is paid.
  • Refund: Attached to credit memos — invoices used to issue refunds.
  • Settlement: Marks credit memos that have been successfully refunded through your credit card processor.

Transaction Status

Use the Transaction Status filter to view transactions by status.

  • Approved: Typical status for credit card transactions, indicating processor approval.
  • Paid: Typical status for checks, which don't require processor approval.
  • N/A: Covers checks and other manual payment forms — applied credits, offline credit cards, and cash.
Note: To view all paid transactions, select Approved, Paid, and N/A — most payments fall into one of these three statuses.

Payment Type

Use the Payment Type filter to view transactions by payment type.

Credit Card Type

Use the Credit Card Type filter to view transactions for a specific card type.

Hide Pro Forma Invoices

Select the Hide Pro Forma checkbox to exclude pro forma invoices (unpaid, system-generated membership dues invoices) from results.

Combining filters

Combine any filters to generate a custom set of results.

Exporting reports

Export the Transaction Report as a CSV or IIF file for import into your accounting software. See Exporting the Transaction Report for details.

Related articles